Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Internal Medicine, Division of Rheumatology.� This position is for the Medical School Campus.
Responsible for assisting the Chief Administrative Officer in directing the fiscal operations of the Department/Program.� Provides management and administration of the financial and business operations of the Department and each of its Divisions.� Direct supervision of the Department’s accounts payable, financial reporting and budgeting/planning functions.
PRIMARY DUTIES AND RESPONSIBILITIES:
Assists the Chief Administrative Officer in the direction of the fiscal operations of the Department.
Assists the Chief Administrative Officer in financial negotiations and on-going relations with the BJC Hospitals and Washington University School of Medicine.
Assists Director, Chief Administrative Officer, and Manager of Clinical Support Services with projects and prepares ad hoc reports as needed.
Provides executive level summary of fiscal activities and financial forecasts for the department and each of its Divisions.
Manages Human Resources issues, e.g. selection/discharge, interviews, development, employee relations, performance issues/evaluations, etc.
Manages the preparation and analysis of the income and expense activities of the Department and its Divisions.� Reports on the financial activities and the available funds for the Department at the clinical section, research lab, Division and Department levels.
Oversees reconciliation of the Department’s internal financial reports to Medical School reports and systems.
Tracks and reports on the activities of the Department’s endowment and specific purpose funds.
Manages the maintenance of records related the faculty book and travel funds, investigator start-up funds and discretionary funds.
Manages the preparation, submission, and consolidation of the strategic plan, financial reports, budgets and four-year plans for the Department and each of its Divisions.� Serves as liaison to the Joint Office of Strategic Planning and the Medical School’s finance, budget and planning offices.
Coordinates the development of budgets and faculty compensation plans for the clinical divisions.
Directly supervises the Department’s financial services team, including the secretary, accounts payable clerk, financial analyst and senior financial analyst.
Develops and recommends policies and procedures regarding the Department’s fiscal operations.
Develops, implements and monitors appropriate internal controls to safeguard the assets of the Department.
Controls authorizations to FIS systems, including payroll, grants and financial systems.
Monitors compliance with departmental and external policies, regulations and guidelines for the department’s fiscal operations.
Responsible for tracking and reporting expenses related to the management and support services provided to BJC Hospitals.� Monitors receipts from Hospitals related to Department services and the lease of departmental space.
Determines and evaluates the accuracy of the Medical School revenue and expense allocations to the Department.
B.S. in accounting or business.
Seven years of experience in accounting/budgeting.
MBA of CPA.
Healthcare or academic experience.
Extensive expertise in computer applications.
Effective verbal, written and interpersonal communication skills.
Ability to prioritize work assignments.
Demonstrated abilities for accuracy and attention to detail.
Demonstrated ability to work under pressure and deadlines.
Ability to maintain security of confidential information.
The hiring range for this position is $71,323 - $92,788 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.