Advertised Summary Job Description: Reporting to the Division Administrator, the Grants Manager will be responsible for a diversified range of operational duties to support the research and clinical faculty. In addition, the Grants Manager will work with the Division Director, Divisional Administrator and Fellowship Program Director to support financial, academic, and general administrative activities for the clinical and research division.
Provides grant management support including all pre and post award management for all grants, clinical trials and sponsored projects; Develops proposal and study budgets; shepherds proposals, budgets, contracts and other documents through appropriate channels, departments and agencies; Establishes mechanism for reporting to PIs the financial status of their accounts and provides monthly account status reports; Coordinates project and grant close-out activities including financial reconciliation, transfers, payroll salary distribution, and time effort documentation, along with all required progress reports. Acts as a liaison with various University offices; Interacts with IACUC and IRB offices and all compliance agencies (e.g. Environmental Health and Safety) as needed; Assists in record keeping and compliance with all federal and internal financial requirements.
Provides administrative support and oversight to the Rheumatology Fellowship Program. Coordinates all aspects of the program along with the Fellowship Director and acts as a liaison between the Division and core administrative units including NYPH. Oversight of the E-Value system, ACGME system, ERAs, NYPH systems for fellowship program.
Provides on-boarding support for new faculty and fellows including credentialing, insurance requirements and all other required faculty documentation. Submits travel reimbursement requests as needed.
Provides daily support for operations of the Division including all purchasing and financial transactions (POs, vouchers, Pcard, invoicing, travel reimbursement etc). Provides administrative and purchasing support to PIs and laboratories as needed.
Evaluates and prioritizes work flow with minimal supervision. Ability to take initiative and execute projects on own accord. Basic office duties and other ad hoc responsibilities and requests apply.
General Minimum Qualifications: Bachelor's degree or equivalent in training, education, and/or experience plus at least 3-4 years related experience which must include some administrative experience.
Additional Specific Minimum Qualifications: Must be highly computer proficient and competent in use of word processing, spreadsheet, and web browser programs. Strong interpersonal and communication skills. Exceptional organization ability and the ability to manage multiple tasks and work autonomously within the scope of responsibilities required. Must be able to work independently, as well as perform as part of a team.
Preferred Qualifications: Bachelor's Degree preferably in business or grant administration. Knowledge of accounting systems, computerized operations and grant administration preferred. Experience with Grants and budgeting software, ARC systems and Columbia University financial and grant, policies and procedures highly preferred. Previous work experience in an academic medical center preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.